Staff Assistant/Coordinator

Job Summary   

EDA Overview 

• Join the NJEDA and help lead New Jersey to sustainable economic growth, fostering equitable opportunities and vibrant communities. We offer hybrid work, a supportive culture, and robust benefits, including health insurance, retirement plans, and extensive wellness programs. Make a tangible impact and shape New Jersey's future with innovative economic development at NJEDA. 

Job Overview  

• Reporting directly to the NJEDA’s Deputy Chief of Staff, the Staff Assistant supports the heart of our operations, joining the team responsible for all of our Communications, Marketing, and Events, Diversity, Equity and Inclusion, Economics and Data Analytics, Policy, Intergovernmental Affairs, and International Innovation efforts. 

• This role will provide pivotal support in coordinating key initiatives across multiple areas, working closely with Authority leadership and staff to help advance projects that build a stronger and fairer New Jersey economy.  

• If you are enthusiastic about government, policy, and communications, and crave a dynamic, fast-paced environment where you can dive in at an entry level, then this is the perfect job opportunity for you. 

$50,160 - $62,700

Note: The NJEDA currently offers a hybrid work schedule for up to 2 days of telecommute work from home. To participate, you will be required to have high speed home internet access and a manager's approval. This program does not supersede the "New Jersey First Act", which requires newly hired NJEDA employees to establish and then maintain, principal residence in the State of New Jersey.

Duties  

Daily Tasks and Responsibilities: 

• Drafts and prepares briefing memos, talking points, PowerPoints, and other written materials for the CEO and members of the NJEDA’s Executive Committee for use with external parties. 

• Supports the day-to-day operations of the Chief of Staff division, including but not limited to assisting with scheduling and logistics, drafting agendas, spearheading weekly reports for circulation to Executive Committee, tracking and drafting support letter requests, running point on travel approvals for all Authority staff, compiling the monthly Board Dashboard, and tracking priority projects within the division.  

Projects: 

• Provides support to the Communications, Events and Marketing Department for events and communications efforts including assisting with drafting press releases and quotes.  

• Provides support for the International Innovation and Partnership Department on assisting with outreach engagements, event and outreach materials, slide decks, and supporting travel as well as events overseas.   

• Provides support, as needed, to the Diversity, Equity, and Inclusion Department, Economics and Data Analytics Department, and the Policy team, on memos, research, slide decks and outreach efforts.   

Goals and Objectives: 

• Maintains front office operations, including responding to inquiries from both New Jersey Legislative Offices and Customer Care, drafts correspondence including congratulatory or commemorative letters, press quotes, and talking points.  

• Develops and maintains high functioning relationships with division leadership, team members, and business units across the Authority to advance priority projects for the Authority's Chief of Staff, Deputy Chief of Staff, CEO, and Executive Committee.  

• Assists with strategic planning and operational support for priority events including, but not limited to, the annual NJEDA Board Retreat, Bi-Annual Business Reviews, Offsites, Operating Committee Meetings, and NJEDA All-Staff events.  

Collaboration and Cross-Divisional Interaction: 

• Promotes teamwork and communication to encourage an interactive, cooperative, collaborative and customer focused work environment among division, NJEDA staff and external customers. 

Reporting Structure: 

• The Staff Assistant / Coordinator will report to the Authority's Deputy Chief of Staff, and will provide support for the Authority’s Communications, Marketing, and Events, Diversity, Equity and Inclusion, Economics and Data Analytics, Policy, Intergovernmental Affairs, and International Innovation departments. 

• Must complete annual self-assessment as required. 

• Performs other duties and special projects, as assigned. 

Skills and Qualifications  

Technical Skills: 

• N/A 

Soft Skills: 

• Strong analytical, writing and proofreading skills and proficient use of proper grammar and punctuation. 

• Ability to undertake research, draft documents, and summarize in an easily understandable format. 

• Ability to prioritize workload, must be highly organized, detail-oriented, handle various tasks simultaneously and work independently within limited time constraints with little or no supervision. 

• Ability to effectively interface with a broad range of audiences including senior management, , staff, government officials, and other external partners. 

• Demonstrate ability to gain a thorough knowledge and understanding of NJEDA programs and services. 

• Must be able to maintain confidentiality and deal effectively and diplomatically with external stakeholders and NJEDA staff. 

Certifications: 

• N/A 

Experience: 

• 2-5 years full-time employment or internship experience in working with public or elected officials’ offices, governmental offices, or state agencies preferred.   

• Advanced degree or industry specific certification may be substituted for 1 year of experience 

Education: 

• Associate’s degree or equivalent experience; Bachelor’s degree preferred. 

Software/Tools Proficiency: 

• NJEDA utilizes Microsoft as the core application platform and proficiency in the Microsoft Office Suite is preferred. 

Additional Information 

• Minimal physical demands and ability to work out normal business hours 

• Travel expected when necessary for business operations 

Certificates and Licenses Required 

• Staff are required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essentials duties of the position. 

Note  

The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job description. Conversely, all duties performed on the job may not be listed. This job description is intended to convey information essential to understanding the scope, general nature and level of work performed by job holders within this job.  This job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position. 

Your employment at NJEDA is voluntary and subject to termination by you or NJEDA at will, with or without cause, or with or without notice, at any time.  Nothing in this job description shall be interpreted to conflict, eliminate or modify the employment-at-will status of NJEDA employees.   

This position is considered exempt and is excluded from minimum wage, overtime regulations, and other rights and protections afforded nonexempt workers under the FLSA. 

NJEDA reserves the right to amend/revise this job description as necessary to meet current and changing business needs. 

NJ SAME Program 

 In accordance with P.L. 2021, c. 465 and P.L. 2021, 466, the SAME program was established to enable New Jersey State agencies to hire, promote, retain, and advance qualified individuals whose physical or mental impairments impact their abilities to participate in the hiring and promotion process for non-competitive and unclassified titles within the State workforce.  

The SAME program allows candidates, who identify as having a significant disability, to apply for non-competitive and unclassified positions through a fast track hiring process. This program uses a fast-track process that permits people who are eligible for the program to request that the State appointing authority schedule with them a good faith interview. For more information about the SAME program and the Fast Track Hiring program, please Click Here.  If you have any questions, please email, or call the contact as indicated on the job vacancy announcement. 

This posting open to eligible applicants regardless of SAME eligibility. 

Equal Opportunity Employer 

Position Requirements 

• Foreign degrees/transcripts must be evaluated by a reputable evaluation service at your own expense and must be submitted prior to a start date.  If this cannot be provided within 21 days of an offer the offer will be rescinded. 

• Must comply with the “New Jersey First Act” which requires employees hired after September 1, 2011, to reside in New Jersey. Non-New Jersey resident employees must relocate to New Jersey within one year of their date of hire and provide proof of residency to Human Resources. 

• Must complete an Outside Activity Questionnaire (disclosure of outside office or employment) on an annual basis.  

• Must review the required NJ State Ethics Guidelines found on the state website. 

• Selected candidates must be authorized to work in the United States per the Department of Homeland Security, United States Citizenship and Immigration Services regulations. Note: The State of New Jersey does not provide sponsorship for citizenship to the United States.